FACES for the Future Program Coordinator

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.

Position Summary

FACES for the Future Coalition is a health career pathway program designed to work with underserved high school students interested in careers in health, public health, mental and behavioral health, and global health.  Originally founded in 2000 at Children’s Hospital and Research Center Oakland, the program has been replicated throughout California and has begun national expansion.  Our work at Public Health Institute includes new program development, providing technical assistance for existing FACES programs, curriculum development and overall program evaluation.

The FACES for the Future Coalition runs its own academic-year and summer programs in Alameda, CA; Albuquerque, NM; Hayward, CA; Oakland, CA; Sacramento, CA; San Francisco, CA; and San Lorenzo, CA. Affiliate partners run programs in Denver, CO and San Diego, CA. We also hold consulting contracts for program development.

The FACES for the Future Coalition is looking for a part-time Program Coordinator for the FACES program in Oakland.  This person will be primarily responsible for the planning, coordination and supervision of daily operations.  This includes implementation of the Public Health Youth Corps program, academic support and mentoring, and coordination of a wellness program for students.  The Program Coordinator is responsible for ensuring that all students meet the program expectations regarding training, performance, rules and behavior.  The Program Coordinator will work to guarantee that program materials are current and relevant, that operations run in a smooth and effective manner, and that open and regular communication exists with all program partners and stakeholders including mentors, professionals, school administration, teachers, students and families.  The Program Coordinator will report to the FACES for the Future Program Manager at Public Health Institute.

This is a hybrid, part-time position expected to work 18 hours/week (45% FTE). The position is required to commute to various locations in the San Francisco Bay Area. The individual hired for this job must reside within a 50-mile radius of the in-person worksites in the Bay Area and be available to work onsite as required.

This is a time-limited position that is expected to end on September 30, 2025. At PHI, a time-limited position is defined as regular employment with an expected end date of no more than one year from the beginning of the position. In rare circumstances, time-limited positions may be extended to a maximum total length of up to eighteen (18) months from the start of the employee’s original time-limited position.

Full salary range for this position: $64,542 to $92,421 per year based on 100% FTE. The typical hiring range for this position is from $64,542 (minimum) to $78,482 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

• Maintains daily oversight and evaluation of FACES for the Future students.
• Acts as consistent mentor and caring adult for FACES students.
• Works with Program Manager and key stakeholders to develop, coordinate, maintain and evaluate work-based learning for FACES students. Establishes and maintains strong relationships with health professionals and mentors.
• Schedules, facilitates and teaches workshops for students focused on public health, professional development, college preparation, wellness and other pertinent topics including the training necessary for work-based learning.
• Communicates effectively with all stakeholders and partners, including families.
• Collaborates with the Program Manager, while cognizant of scope and boundaries of the Program Coordinator position.
• Works in very close association with education partners, including being a presence in the classroom and capacity building on-site for teaching staff.
• Coordinates and participates in community outreach efforts of the FACES for the Future program with the Program Manager, and attends all relevant meetings with stakeholders.
• Coordinates or supports FACES events as assigned.
• Participates in events at Castelmont High School designed to promote public health including, but not limited to, health fairs, recruitment events and community showcases.
• Responsible for recruiting students, providing preparatory training, and coordinating all necessary steps to support students’ completion of projects, work-based learning, etc.
• Works in tandem with the mission and goals of the FACES for the Future best practice program model.
• Maintains and organizes adequate documentation, databases and all program materials, including, but not limited to, student information, curriculum, workshops and evaluation.  Completes progress reports and updates as required.
• Participates in FACES Coalition team meetings as necessary, especially Program Coordinator and all-team meetings.
• Performs other duties as assigned.

Minimum Qualifications

• Minimum 3 years of related work experience.
• Bachelor’s degree, or substitute with four additional years of related experience.

Other Qualifications

• Bi-lingual / Multi-lingual candidates highly preferred.
• Experience with program implementation a plus.
• General knowledge of current health care delivery systems, both hospital-based and community-based as well as general knowledge of careers and pathways for health, public health, mental and behavioral health, and global health.
• Experience working with high school aged youth and in particular under-represented youth populations is essential. Understanding of and commitment to trauma-informed care learning environments needed.
• Exceptional organizational and time management skills, problem solving, dependability and integrity.
• Ability to manage multiple types of relationships in professional, educational and outreach settings including moving effortlessly between relationships with students and families, educators and health professionals.
• Ability to work well under pressure and meet deadlines. Must be flexible, adaptable and responsive to changing work priorities.
• Strong verbal and written skills.
• Proficient in Word, Excel, Power Point (Microsoft Office).
• Ability to take initiative toward improving the overall success of the program.
• Familiarity with Oakland health and academic landscape a plus.
• Must be community oriented and highly motivated.  Experience working with and/or for non-profits organizations is helpful.
• Must have access to reliable transportation and ability to commute to various locations within a work day.
• Must be able to pass background checks required for this job.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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