Project Manager

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.

Rise Up, based at the Public Health Institute, works to advance gender equity and justice in education, health, and economic opportunity by partnering with visionary local leaders around the world. We build power with women, girls, and their allies by providing training, funding, and connection to a global network to help them achieve meaningful, lasting change. Rise Up (RU) works with leaders in Africa, South Asia, Latin America, and the United States to create a future where all people can thrive. Since 2009, Rise Up’s powerful network of 800 leaders has successfully advocated for over 185 new and improved laws and policies, positively impacting more than 160 million people around the world.

Position Summary

We are looking for a proactive, motivated, solution-oriented manager to play a key role in strengthening our organizational effectiveness. The Project Manager is responsible for providing project management and operations support to Rise Up’s Deputy Director and Operations Director. They will develop project plans, track project implementation, create and document systems, serve as point of contact for internal systems, and may research and compile special reports.

This position is based in the San Francisco Bay Area. The Project Manager is expected to work in-person at a co-working facility at least twice a month and the remaining time remotely.

This time-limited position is expected to end on June 30, 2025.  This position can be full-time (40 hours/week, 100% FTE) or part-time (at least 20 hours/week, 50% FTE). The FTE will be determined upon hire.

Full salary range for this position: $75,732 to $109,873 per year. The typical hiring range for this position is from $75,732 (minimum) to $92,803 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Employment Type: Full Time

Essential Duties & Responsibilities

• Support Deputy and Operations Directors to ensure RU polices are up-to-date and aligned with PHI. (i.e. Travel Policy, Child Protection, Data Security, etc.)
• Support policy implementation and improvement by socializing policies with the team, assessing success, and integrating team feedback.
• Review vendors/service providers quotes, proposals, invoices, and financial document/information for accuracy to guide decisions and exercise relationship management.
• Actively manage vendors and service providers for RU (i.e., travel and IT), negotiate terms, and make recommendations on term adjustments as necessary.
• Support Deputy and Operations Directors to document legal, internal risk assessment, due diligence and compliance processes making sure that they are aligned with PHI and in compliance with US and International laws.
• Support Operations Director and Associate Director of Programs to source and manage non-US Employers of Record (EORs) to ensure contractual obligations are met.
• Develop, implement, and monitor comprehensive project plans, timelines, and milestones for operational projects, considering resource constraints, risks, and dependencies.
• Manage project budgets, track expenditures, and ensure cost-effective utilization of resources.
• Coordinate and collaborate with cross-functional teams, stakeholders, and local partners to ensure alignment and successful project execution.
• Perform other duties as assigned.

Minimum Qualifications

• Five years of experience managing international operations.
• Five years of experience managing service providers and vendors relationship management.
• Bachelor’s degree, or substitute with four additional years of relevant experience.

Other Qualifications

• Five years’ experience working in an international non-profit organization is preferred.
• Experience in legal, compliance, and non-profit governance is preferred.
• Experience in risk assessment, safety & security is preferred.
• Skills in personnel supervision.
• Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the assigned programs.
• Ability to analyze data and make accurate projections using business analytics.
• Proven track record of successfully managing complex projects and delivering results in a fast-paced, dynamic environment.
• Demonstrated ability to organize and plan work and projects, including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for assigned programs.
• Strong analytical and problem-solving skills, with the ability to break down complex issues and develop practical solutions.
• Adaptable communication and interpersonal skills, with the ability to build relationships and collaborate across diverse teams and cultures.
• Comprehensive knowledge of Microsoft Office-based computer programs and proficiency in project management tools and methodologies (e.g., Agile, Waterfall, Prince2, PMP).
• Ability to be highly self-motivated with strong verbal, research and writing skills.
• Ability to work mostly remotely and attend in-person meetings as required.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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