Quality Control Specialist I – Abstractor

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.

Position Summary

The Quality Control Specialist I is responsible for collecting and processing data into the California Cancer Registry statewide database, by performing accurate and timely casefinding; abstracting data based on records from physician’s offices and various other sources; performing tasks related to death clearance, including screening and classification, and updating of case data; resolving edits, performing linkage and consolidation of data submitted by reporting facilities and other regional sources. The Quality Control Specialist I may also assist with other regional and statewide tasks as necessary.

This is a high productivity position, and the incumbent must be able to meet productivity goals.  This is a reading-intensive position as nearly all aspects of this position are performed on a computer and from reading online source material. The incumbent must be able to work independently.

This is a regular full-time position located in Sacramento, CA.  This position may allow for remote work and is expected to work during core business hours for the Pacific time zone. Some travel to perform field work or attend educational meetings may be required.

Full salary range for this position: $70,296 to $101,911 per year. The typical hiring range for this position is from $70,296 (minimum) to $86,104 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

• Abstracts Physician Only, Path Only, Death Certificate Only, Nursing Home Only and Coroner’s cases.
• Abstracts for assigned contracted reporting facilities, which include but are not limited to surgery centers, radiation centers, or hospitals.
• Accurately interprets and codes American Joint Committee on Cancer (AJCC) TNM, Extent of Disease (EOD), ICD-O-3 coding, Solid Tumor Rules, and the Hematopoietic reporting requirements.
• Performs case-finding for contracted facilities as needed.
• Maintains at least 97% accuracy on abstracts.
• Performs Match Tasks in Statewide DMS.
• Resolves assigned Resolve Patient Set Errors (RPSE).
• Screens and updates treatment information from Image Files uploaded from Surgery Centers and Radiation Oncology Centers (ROCS).
• Screens and creates Patient and CTCs from Image Files uploaded from Surgery Centers and Radiation Oncology Centers (ROCS).
• Performs Death Clearance related activities including screening and classifying, follow back, and case entry in Statewide DMS.
• Participates in statewide audits and reliability studies as requested.
• Processes reportable electronic Pathology (ePath) reports.
• Assists with special studies such as the SEER POC as needed.
• Attends all data collection section meetings, Data Collection Unit meetings and Public Health Institute/CRGC quarterly meetings as required.
• Performs field work or attend educational meetings if necessary.
• Performs other duties or assists with other regional activities as required or assigned.

Minimum Qualifications

• At least 2 years of related experience in a hospital, regional or central cancer registry.
• Bachelor’s degree in a health-related field, or substitute with four additional years of related experience.
• Credentialed by the National Cancer Registrars Association (NCRA) as an Oncology Data Specialist (ODS).

Other Qualifications

• Experience in using knowledge of regional/central registry operations to include data collection, visual editing, case consolidation, casefinding, follow-up and follow-back procedures and auditing.
• Experience in creating clear and concise documents (PowerPoint, memos, etc.) for educational purposes and statewide distribution.
• Must maintain at least a 97% abstracting accuracy rate set by the California Central Registry (CCR).
• Must maintain Oncology Data Specialist (ODS) credentials by attending either in-person or virtual educational meetings or other methods as prescribed by the NCRA.
• Must be able to meet productivity goals of the job.
• Ability to work independently and as part of a team.
• Ability to abstractor learn to abstract within six-months of employment.
• Ability to learn and operate new software programs.
• Knowledge of cancer reporting requirements, required resources, manuals, and other tools for the collection, abstraction, and editing of tumors reportable in California.
• Excellent knowledge of medical terminology, medical procedures, anatomy and physiology, and the cancer disease process.
• Strong communication skills. Must have the ability to communicate accurately, concisely, and clearly.
• Strong mathematical skills including statistics, elemental computations and averages/percentages.
• Ability to travel to perform field work or attend educational meetings if necessary.
• Must be able to pass the background check required for this position.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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